2020 Return to Play Safety Plan
|Gradual return to rugby 3|
|Re-Engagement General Rules & Guidelines 4-8|
|Point of Access – Enter/Exit Point Areas with Maps 7-8|
|Rule of Engagement 9|
|Arrival Procedures for Members 10|
|Exit Procedures for Members 11|
|1. Social Distancing 12|
|2. Illness/Exclusion Policy 12|
|3. Cleaning and Disinfection of Shared Areas and Equipment 13|
|4. Responsibilities under this plan 14|
|5. Protocols for Persistent or Worsening COVID-19 Symptoms 14|
|6. Protocols for Positive COVID-19 Test 15|
|7. Westshore RFC COVID 19 Emergency Response Plan 16-17|
|8. Westshore RFC Emergency Action Plan 18-21|
|9. Roles and Responsibilities on the Field 22|
|Reception (Entry Point Area) / On Site Field Manager 22|
|First Aid Provider 23|
|10. Training Schedule of Groups/Cohorts 24|
In response to discussions with British Columbia Rugby Union (BCRU), Westshore RFC (WSRFC) has developed this plan for easing back into the sport of rugby for BCRU Phase 3-Rugby Restarted. The plan is based on COVID-19 Operational Plan Guide and uses a phased approach that respects Provincial protocols such as social distancing, disinfecting and use of personal protective equipment that will permit the practice of the various rugby activities in a progressive, flexible plan that will evolve as the Province changes COVID-19 management requirements. This Plan is based on, and accepts, the BCRU Return to Rugby Plan and the VIA Sport Return to Sport Guidelines. Westshore RFC also acknowledges that any decision to allow access to a Member Organization or training facility is subject to the local, municipal, provincial and federal public health regulations in force at that point in time. These public health regulations take precedence over any Member Organization’s regulations and local access.
GRADUAL RETURN TO RUGBY
While each Province is charting its own course in easing these restrictions and working towards the “new normal”, this plan is structured around mitigating risks through five (5) phases of gradual easing of restrictions based on public gathering restrictions and physical distancing as follows:
- Maximum number of people permitted to gather at any one time (to be modified by BCRU to comply with any public health requirements or orders).
- Physical distancing required between any two people not of the same household.
- Limiting rugby touch points between any two people not of the same household (to be modified by BCRU to comply with any public health requirements or orders).
RE-ENGAGMENT GENERAL RULES & GUIDELINES
The following rules are to be followed by all WSRFC while Provincial COVID-19 related orders or restrictions are in place.
- Point of contact: WSRFC appointed COVID-19 Safety Coordinators: Jay Jimmo and John Lyall.
- Educate: All Board of Directors (BOD), Coaches, Managers and COVID-19 Safety Coordinators must complete the World Rugby COVID-19: Return to Play Awareness for Administrators. The President and COVID-19 Safety Coordinators must submit their certificates to BCRU. Names are current as of 10 Sept 20, with supplemental members added at later times for positions under same direction.
Current Board of Directors:
- President: Mike Holmes
- Vice President: Cam Neish
- Executive Director: John Lyall
- Director of Membership/Registration: Jay Jimmo
- Director Youth Rugby: Kelly Hanvey
- Director Junior Rugby: Dave Phillips/Andy Foster
- Director Men’s Rugby: Ray Barkwill
- Director Women’s Rugby: Barbara Mervin
- Director of Field/Equipment: Andy Foster
- Secretary: Terri Foggitt
- Treasurer: Christel Hume
- Youth Rugby: Katie Harm, Jaime Charko
- Junior Rugby: Mike McDougal, Foster Dewitt, Mua Vaa, Kayleigh Dupuis, Britt Sims
- Men’s Team: Aaron Frisby, Nanyak Dala
- Women’s Team: Barbara Mervin
- Youth Rugby: Kelly Hanvey, Sheldon Croden
- Junior Rugby: Andy Foster, Ian Rose
- Men’s Team: John Lyall, Clancy McDonnell, Brian Scanlan
- Women’s Team: Alexie Pusch, Erin Geddie
- Educate: Club Membership will be educated via social media and website posts using various BCRU and BC posters on the BC Provincial and BCRU COVID-19 rules and regulations. The on-site field Managers will have at the field for every training time a copy of these and Westshore RFC operating rules and procedures. Plus urged to complete the World Rugby COVID-19: Return to Play Awareness online training.
- Rec Center & Parking: Westshore RFC uses the Westshore Rec Center facilities and are part of a multi user group within these grounds. Other sport groups will be using the parallel adjoining grass field for soccer, Golf course tees off by clubhouse, multiple users of the Q Center across street, Cyclists on velodrome on turf field. Members must make their best attempt to maintain the 2-meter separation at all times. Try to not touch any unnecessary items, such as fences, chains, gates, etc…while parking vehicles or transiting any areas.
- Rec Center Washrooms: There will be pubic washrooms available by the grass and turf fields. These are cleaned 3 times a day by Westshore Rec Center staff. They are also used by the same multi user groups listed in para 4 above. Only 1 person is allowed into each washroom at a time due to COVID-19 restrictions. All members must wash their hands in washrooms before returning to field through Entry Point Area.
- Registered: All individuals attending in-person rugby activity must be registered through the Sportlomo registration database before attending any training sessions. This facilitates the acknowledgements of the updated waiver and ensures participants are insured to take part in the rugby activities.
- Attestation/Attendance Records: All individuals attending an in-person activity or facility must have completed their attestation through Sportlomo website every time. This facilitates the ability to track and trace any possible community transmission to have taken place at any rugby activity. There will be no field entry authorized for a member without this action completed. Attendance records will be recorded in Sportlomo for the session upon completion of session. This task will be checked and completed by the on-site Field Manager located at the Entry Point.
- No shared drinks, supplements or food: no sharing or service of water bottles, drinks, supplements or food are permitted. Players are to bring their own personal water bottles for consumption.
- Club House and change rooms are out of bounds for participants. All in-person rugby activities are to be delivered and conducted outdoors. All participants should arrive and leave in the attire to participate in Rugby activities.
- Equipment Field Storage Area & Hygiene: All equipment will be stored within a designated area on the field where that cohort sessions are conducted. This equipment area is out of bounds to any players except the Coach and staff. Equipment will be cleaned prior, mid way and upon completion of all sessions.
11. Personal Hygiene/Hand sanitizing Stations: All individuals are to practice government recommended proper hygiene before and after all in-person rugby activities. Using the fields “Enter
Points” and “Exit Points” hand sanitize stations for every training session. This includes fresh clean personal rugby gear/clothing for the start of each new training session.
12. Any individual displaying COVID-19 symptoms should stay home. Any individuals answering ‘yes’ to any of the Federal or Provincial Self-Assessment Tool questions, is instructed to self-isolate and is prohibited from attending any in-person rugby activity or facility for 14 days or until they are tested for COVID-19 and have provided notice of their negative result.
- Coaches reserve the right to ask any participant exhibiting COVID-19 symptoms or having failed to complete the daily attestation to follow public health orders, exit session and return home.
- Masks: Highly encouraged for members to use while transiting through the various entry and exit points onto and off the fields. Not required for on field activities unless you are the designated First Aid Provider.
- Avoid carpooling: Until all Government restrictions are lifted, carpooling is not recommended unless living in same household.
- Points of access for both fields will be adhered to for all participants entering/exiting training sessions as follows:
- Grass Field:
- Drop Off / Enter: Either park in “Parking/Waiting Area”, or get dropped off in “Drop Off Area” in parking lot in front of clubhouse. Then report to “Field Entry Point” table checking in with On-Site Field Manager before authority granted to enter “Grass Rugby Field”.
- Pick Up / Exit: Upon completion of session all members must exit “Grass Rugby Field” using the “Exit Point”. Then either get picked up or walk around to parking area.
- Turf Field:
- Drop Off / Enter: Either park in “Parking/Waiting Area”, or get dropped off in “Drop Off Area” in parking lot by Q Center. Stay to your right side of walkway to turf gate, using your right gate door. Then report directly to “Field Entry Point” table checking in with On-Site Field Manager before authority granted to enter “Turf Rugby Field”.
- Pick Up / Exit: Upon completion of session all members must exit by south end of “Turf Rugby Field” using the “Exit Point”. Then exit turf gate using your right most gate, stay to your right side of walkway to “Pick Up Area” or “Parking Area”
- Due to the close proximity of transiting through the corridor from “Drop Off Areas” to the “Turf Gate” members must wear a mask and stick to their right-hand side of the corridor in single file at all times to maintain the 2 M distance.
RULES OF ENGAGEMENT
ROE FOR ALL MEMBERS:
Westshore RFC expects all members, participants, coaches, officials, administrators, and volunteers to:
- Comply with the health directions of government and public health authorities as issued from time to time, including to practice government recommended proper hygiene before, during and after all rugby in-person activities.
- Understand and act in accordance with this Plan as amended from time to time.
- Comply with any precautionary measures implemented by Westshore RFC including being asked to return home if reasonably considered to be showing symptoms of COVID-19.
- Act with honesty and integrity regarding the state of their personal health and any potential symptoms.
- Complete the registration process, acknowledging the updated participant agreement and waiver, prior to attending any in-person rugby activities.
- Honestly complete the COVID Attestation prior to attending every in-person rugby activity you plan on attending.
- Wash your hands with a disinfectant soap and water (for 20 seconds or longer) or use a hand sanitizer if soap and water are not readily available, before going to the field.
- Clean and wipe down your equipment, including cleats and water bottles and do not share any of your equipment.
- Bring a full water bottle to avoid touching a tap or water fountain handle.
- Consider taking extra precautions such as wearing gloves or a mask.
- If you need to sneeze or cough, do so into a tissue or upper sleeve.
- Arrive as close to the designated time when you need to be there as possible.
- Avoid touching field gates, fences, benches. Wipes/hand sanitizer must be available.
ARRIVAL PROCEDURE (15 mins prior to any training time slot)
- If earlier than 15 mins all members and/or parents must wait in their vehicle in the Waiting Area Zone identified on Map.
- Proceed to drop off Member participating in session in Drop Off Area Zone and park vehicle, or park vehicle and proceed to Entry Point Zone:
- Suggested all members wear a mask while presenting to check in table/tent to On-Site Field Manager.
- Everyone must use hand sanitization station in Entry Point Zone.
- Confirmation of Sportlomo Attestation Complete.
- If member is a child: child is left and parent returns to vehicle and/or moves to outside of chained area surrounding field.
- Coach is present in tent to receive training group.
- Coach leads training group onto designated Zone through the designated Entry Point Zone.
Protect against infections for participants:
- Remain at least 2 meters apart from other players. Do not make physical contact with them (e.g. NO SHAKING HANDS OR A HIGH FIVES).
- Avoid touching your face after handling a ball, or other equipment. Wash your hands promptly if you have touched your eyes, nose, or mouth.
- Do not share food, drinks or towels.
- Remain apart from other players when taking a break.
- Vehicles with drivers may drive to the designated Pick Up Area at the end of practice within 5 mins.
- Members will be moved from field through into designated Exit Point Area.
- All members must use hand sanitization station in this area before exiting.
- Then proceed to the Pick Up Area to either catch their present ride, or walk to the parking area for their personal vehicle.
Guiding principles will meet or exceed the criteria of distancing and sanitary measures.
|1. SOCIAL DISTANCING
4. RESPONSIBILITIES UNDER THIS PLAN
Westshore RFC retains the overall responsibility for the effective management and implementation of the safe rugby activities under this Plan.
The Volunteer Board of Directors of Westshore RFC is responsible for:
· Approving the Plan and overseeing the implementation of all elements in this Plan; and
· Revising the Plan as required, ensuring it reflects up to date information from Rugby Canada and BCRU as well as the relevant government and health officials.
Westshore RFC has appointed the following individual as the Club COVID-19 Safety Coordinator(s) to execute delivery of this Plan and to act as the point of contact for information relating to this Plan:
5. PROTOCOL FOR PERSISTENT OR WORSENING SYMPTOMS OF COVID-19
If any individual who has attended in-person rugby activities within the last 14 days is experiencing persistent or worsening symptoms of COVID-19, the following steps must be taken:
· The unwell person is to immediately notify the Westshore RFC COVID Safety Coordinators – Jay Jimmo and/or John Lyall, or BC Rugby’s COVID-19 Manager- Brynna Walker. The Westshore RFC COVID Safety Coordinators are to immediately inform the BC Rugby’s COVID-19 Manager who shall inform Rugby Canada’s COVID-19 Manager.
· The unwell person is required to follow all medical and government instruction on managing their worsening or persistent COVID symptoms.
· All individuals recorded as attending the same in-person rugby activities within the last 14 days are contacted by Westshore RFC COVID Safety Coordinators – Jay Jimmo and /or John Lyall, or BC Rugby’s COVID-19 Manager- Brynna Walker and instructed to self-monitor. Any notification to those individuals must avoid identifying the individual who is/was experiencing symptoms.
6. PROTOCOL FOR POSITIVE COVID-19 TEST
If any individual who has attended in-person rugby activities within the last four weeks tests positive for COVID-19, the following steps must be taken:
· The infected person is to immediately notify the Westshore RFC COVID Safety Coordinators – Jay Jimmo and/or John Lyall, or BC Rugby’s COVID-19 Manager- Brynna Walker. The Westshore RFC COVID Safety Coordinators are to immediately inform the BC Rugby’s COVID-19 Manager who shall inform Rugby Canada’s COVID-19 Manager.
· The infected person is required to follow all medical and government instruction on managing their diagnosis. The infected person may only return to rugby activities once cleared as noncontagious by provincial or local public health authorities and has provided to BC Rugby written confirmation from a medical doctor of the same.
· All in-person rugby activities and facilities that the infected person has attended in the last four weeks are immediately suspended for a minimum of two weeks.
· All individuals recorded as attending the same in-person rugby activities are contacted by BC Rugby or Westshore RFC COVID Safety Coordinators – Jay Jimmo and /or John Lyall, informed of their close contact with an infected person and instructed to self-isolate in line with medical and government instruction. Any notification to those individuals must avoid identifying the individual who was diagnosed.
· BC Rugby’s COVID Manger-Brynna Walker shall notify the Provincial/Regional Health Authority as regulated and relay any instructions to the Member Organization and Rugby Canada.
· Rugby Canada’s COVID Safety Contact shall assemble an Emergency Management Team, in line with Rugby Canada’s COVID Emergency Response Plan.
7. COVID EMERGENCY RESPONSE PLAN
BC Rugby and Westshore RFC are to adopt and follow this collaborative, coordinated response plan in the event of one or more rugby participants testing positive for COVID.
In that event, the Rugby Canada COVID Contact will assemble an Emergency Management Team to coordinate a diligent response.
EMERGENCY MANAGEMENT TEAM COMPOSITION & RESPONSIBILITIES
The Emergency Management Team (EMT) shall be responsible for gathering and verifying the facts, determining the level of the emergency, leading communications to all stakeholders, including media, and determining a recovery process. The EMT shall consist of the following representatives:
· Paul Hunter – Rugby Canada COVID Safety contact
· Jamie Levchuk – Managing Director, Communications (Rugby Canada)
· Billy Longland – Chief Medical Officer (Rugby Canada)
· Allen Vansen – CEO (Rugby Canada)
· BC Rugby COVID Safety Manager – Brynna Walker (email@example.com)
· BC Rugby CEO – Annabel Kehoe or designate
· Westshore RFC Primary COVID Safety Coordinator – Jay Jimmo (firstname.lastname@example.org)
· Westshore RFC Secondary COVID Safety Coordinator – John Lyall (Johnlyall4@gmail.com)
DETERMINING LEVEL OF EMERGENCY
The EMT will classify the emergency, based on as many verified facts as possible, as an issue, an incident, or a crisis. For any of the categories below, a situation report should be prepared by the Club COVID Safety Coordinator(s), Jay Jimmo and John Lyall, to ensure facts are understood including:
· Complete description of the situation (who, what, where, how, and who has been contacted/involved)
· Additional individuals/groups affected (if any)
· Severity/impact at time of reporting
· Current local priorities/actions
1. ISSUE LEVEL
Event: Positive COVID test of one participant
Characterisation: Generally, does not have serious implications. Single individual impacted.
Media Involvement: Limited or None
· First point of contact assesses facts; escalates to Westshore RFC Safety Coordinators, Jay Jimmo and/or John Lyall
· Appropriate local actions and communications undertaken
· BC Rugby COVID Safety Manager advised of issue (email@example.com)
· Situation logged and monitored
2. INCIDENT LEVEL
Event: COVID outbreak within Club or region (two or more connected participants)
Characterization: Moderate to serious implications. Multiple individuals impacted.
Media Involvement: Limited but could escalate
· BC Rugby COVID Safety Manager is advised of escalation (firstname.lastname@example.org)
· Rugby Canada COVID contact is notified – EMT is convened ASAP
· Media stand by statement is crafted if necessary (i.e. we are assessing the facts and will advise on situation as soon as possible)
· EMT works through duties
· Provincial Health Authority is advised as required
3. CRISIS LEVEL
Event: Continued COVID outbreak within Club or region / Participant experiencing life-threatening illness or loss of life due to COVID
Characterization: Life-threatening implications to one or more individuals.
Media Involvement: situation has been picked up and/or request for comment has been made
· EMT re-convenes to assess additional facts
· EMT works through duties
· Spokesperson identified
· Message development
IF CONTACTED BY MEDIA
Any questions from the media must be deferred to the EMT and Managing Director, Communications who will designate an appropriate spokesperson. The principal reason for nominating spokespeople is to make sure all questions are dealt with promptly, thoroughly, and courteously. COVID Safety Coordinators and Club Leaders are not responsible for answering questions.
8. EMERGENCY ACTION PLAN – WESTSHORE RFC
Location: Westshore Rec Center Fields- 1767 Island Hwy, Langford (Victoria), BC
EMERGENCY ACTION PLAN FACT SHEET
ü Charge person and 2 back ups
ü Call person and secondary call person
ü Emergency phone numbers, including emergency services, facility manager or superintendent
ü Address of the site of facility and nearest hospital
ü Directions to the facility (optional: provide a map for reference to the access point for ambulance, see below for an example)
ü Additional location info as required
ü Attach each participant’s parent or caregiver contact info and medical profile to your EAP
ü Have a properly stocked first-aid kit easily accessible at all times
ü Always have a cell phone with a fully charged battery
ü Know the location of a telephone you can use if you are unable to use a cell phone
Roles and Responsibilities
1. Charge Person – This person must wear a mask and gloves while assessing an injury
Ø This person should be the team therapist or a coach
Ø Conduct an initial assessment of the injury
Ø Protect yourself with gloves and a mask if you cannot maintain a distance of 2 metres
Ø Assess ABCs (Airway is clear, Breathing and pulse are present, Circulation check for no major bleeding)
Ø Wait with the injured person until the ambulance arrives and the injured person is transported
Ø Record the injury using the Club’s accident report form
2. Call Person – This person must wear a mask and gloves while the EAP is activated
Ø This person is appointed by the charge person
Ø Call the ambulance and relays necessary information about the injury over the phone, including: facility location, nature of injury, description of first aid that has been done, allergies and other medical problems for the athlete
3. Secondary Call Person – This person must wear a mask and gloves while the EAP is activated
Ø Assist the call person with crowd control, to help direct the ambulance when it arrives.
Ø Call the contact person listen on the injured person’s medical profile
Activating the EAP:
1. Control the environment
a. When a participant is injured, control the environment to prevent further harm: stop activity, shelter the injured person if outdoors, wear gloves and a mask
2. Assess the situation (charge person performs ABCs)
a. Activate the EAP if the participant: (to activate, the Charge person directs the call person to call 9-1-1)
i. Isn’t breathing
ii. Doesn’t have a pulse
iii. Is bleeding excessively
iv. Shows impaired consciousness (confused or disoriented)
v. Injured their back, neck or head
vi. Visible, major trauma to a limb
b. Move to Step 3 if the participant doesn’t show any of the above signs
3. Gather the facts
a. Talk to the injured person and ask anyone else who saw what happened. If possible, the participant should move themselves off the playing surface. Never attempt to move an injured participant yourself. Stay with the injured participant and help them stay calm
4. Assess the injury
a. Someone with first aid training should complete an injury assessment and decide how to proceed. Activate the EAP if the assessor is not sure how severe the injury is or there is nobody with first-aid training present. If the assessor is sure it’s a minor injury, continue to step 5
5. Control the return to activity
a. The participant can return to activity after a minor injury if they show none of these symptoms:
iii. Continued bleeding
iv. Reduced range of motion or appearance of compensating for the injury
v. Pain during activity
vi. Concussion-related symptoms
6. Document and communicate
a. Record the injury on your club’s accident report form and tell the participant’s parents/caregivers about the injury
9. ROLES AND RESPONSIBILITIES ON THE FIELD
RECEPTION (ENTRY POINT AREA) / ON-SITE FIELD MANAGER
1. Greet the players at the entrance area to the field zone. While ensuring proper flow of points of access as defined again as follows:
· Grass Field:
o Drop Off / Enter: Rec Center end of field (NW)
o Pickup / Exit: Forest end of field (SE)
· Turf Field:
o Enter: Right hand side of gate facing field, proceed to Rec Center end of field (NW)
o Exit: Proceed to Forest end of field (SE), Right hand side of gate facing away from field.
2. Ensure all participants are registered in Sportlomo via master list from Club Registrar, or directly from website itself, prior to taking the pitch.
3. Ensure all participants completed attestation in Sportlomo via master list from Club Registrar, or directly from website itself, prior to taking the pitch for every session.
4. Ensure that all players who enter the field disinfect their hands at hand sanitizing station
5. Ensure the player attendance is transferred into the Sportlomo Team Sheet Panel
program for that training session.
6. Ensure equipment cleaning protocols are completed for each training session. This
includes setting up of the hand sanitizing stations at the Enter and Exit points of the field for all participants.
7. Before session start ensure the Venue or field area has no more then the maximum 50 people allowed, managing the numbers of the different cohort groups present on the field. Any person inside of the chain fence lines of either field in use is included in this count, including any staff or supporters/parents. If participating members numbers are too high, remove other visitors and then staff if required.
1.. Manages the training content, timelines (Under 60 mins) and the set up/layout of the field (to promote social distancing) by using one of the many examples provided by BCRU, such as:
· Quarter field
· Half Field
· Full Field
· Multiple group zone layout
· Single zone layout
2. Manage players to ensure compliance with instructions and safety plan.
3. Must ensure venue or field numbers are under a maximum of 50 people.
4. Supervises players to ensure compliance with distance rules.
5. Can not start a session without an on-site Field Manager present, and full field set up of Entry/Exit Points are completed.
6. Ensure on site Field Manager completes the required data collection and administration for session start, and equipment cleaning protocols for training session.
7. A Coach may act as the First Air Provider during a session for that cohort only they are responsible for, but must wear a mask at all times in this case.
8. Coaches for 1 cohort training session may not move to another cohort group at any time.
FIRST AID PROVIDER/TRAINER
1. Can assist with the role of reception with on site Field Manager if necessary.
2. Manage situation when a participant feels unwell or in the case of an emergency.
3. Wears a mask at all times.
4.No on field activities may be run without a First-Aid Provider/Trainer present for each and every training session.
5. Camosun students acting as training staff (Names will be known at a later date) must
comply with all safety guidelines.
|10 TRAINING SCHEDULE
The training schedule and timings for different groups/cohorts may change depending on various variables. Social media and website will be used to keep members and organizations updated at all times.